Stop chasing candidates for onboarding paperwork.

Sound familiar?

• A new cohort starts Monday and half the paperwork is still unsigned.
• Each client needs its own set of forms, and candidates mix them up.
• You cannot easily show a client who signed what, and when.

How it works

1. 1

   Save each client’s packet as a Smart Template

   Build the packet once with its signature, date and initial boxes in place.

2. 2

   Bulk send to the whole cohort

   Upload a list of candidates and send them all at once, each with their own signing link.

3. 3

   Track and remind

   See who has signed, and let automatic reminders follow up with the rest.

What you get

• Bulk Send. One list, one click, one personal signing link per candidate.
• Automatic reminders. Follow-ups go out until the packet is signed.
• Team roles. Owner, Admin, Member and Viewer, so recruiters send and managers review.
• Proof for clients. A signing certificate for each document shows who signed, when and from which device.

Free templates to start from

• Independent Contractor AgreementServices, pay, and ownership of work for a freelancer or contractor.
• Policy AcknowledgmentConfirm someone has read and understood a policy or handbook.
• Offer LetterRole, compensation, benefits, and acceptance in one clear letter.
• Statement of WorkScope, deliverables, schedule and fees for one project.

Some federal forms have their own rules. Form I-9, for example, has specific requirements for electronic completion and for how identity documents are examined, and SignNinja is not a substitute for an I-9 system. Use SignNinja for the agreements and acknowledgments that are ordinary signatures, and check requirements for any government form. This page is general information, not legal advice.