Offer letters
Let the candidate accept your offer while they are still excited.
Every day an offer sits unsigned is a day another company can call. Send the offer letter by email, the candidate signs from their phone, and you are notified the moment it is done.
Free plan: 3 sign requests a month. No credit card. Signers need no account.
Sound familiar?
- Candidates print, sign, scan and send back, if they remember.
- You are not sure whether the signed copy matches the letter you sent.
- HR has to chase every offer individually.
How it works
- 1
Use your letter or ours
Start from the free offer letter template or upload your own on company letterhead.
- 2
Send it to the candidate
Add their email and a signature and date box. Add a second signer if a manager countersigns.
- 3
Get notified and keep the copy
You and the candidate receive the signed letter, and the audit trail stays with it.
What you get
- Smart Templates. Save your offer letter once and fill in the details each time.
- Countersigning. Candidate first, then the hiring manager, in the order you choose.
- Your branding. Requests carry your organization’s look.
- Reminders on autopilot. Unsigned offers get automatic follow-ups.
Free templates to start from
Employment law differs by country and state, and some jurisdictions require specific terms in an offer. Our template is a general starting point. Have your own counsel review it. This page is general information, not legal advice.
Questions
Can the candidate sign on their phone?
Yes. The signing page is designed for phones. The candidate opens the email link, confirms their address and signs with their finger or by typing their name.
Can a manager countersign after the candidate?
Yes. Add both as signers and set the order, candidate first and manager second.
Where is the signed offer stored?
In your SignNinja dashboard, with the audit trail. You can download it at any time.