HR teams, India
Onboard a whole joining batch without a stack of printouts.
Appointment letters, internship agreements, policy acknowledgments, full and final settlements. HR documents pile up around joining and exit dates. Send them online, track who has signed, and keep every signed copy in one place.
Free plan: 3 sign requests a month. No credit card. Signers need no account.
Sound familiar?
- Joining day arrives and signed letters are still scattered across email and WhatsApp.
- Policy acknowledgments are collected on paper and are hard to find later.
- Exits need the same paperwork chase in reverse.
How it works
- 1
Save your standard letters as Smart Templates
Appointment letter, internship agreement and policy acknowledgment, ready to reuse.
- 2
Bulk send to the batch
Upload the list of joiners and send each one their own letter to sign.
- 3
Track, remind, archive
See who is pending, send automatic reminders and keep the signed copies with their audit trails.
What you get
- Bulk Send. One list for the whole batch.
- Reminders. Pending signers are nudged automatically.
- Team roles. HR executives send, the HR head reviews.
- INR pricing. Paid plans are priced in rupees on the pricing page.
Free templates to start from
- Offer LetterRole, compensation, benefits, and acceptance in one clear letter.
- Employment AgreementRole, pay, leave, notice and confidentiality for a permanent hire.
- Internship AgreementDuration, stipend, learning goals and conduct for an intern.
- Policy AcknowledgmentConfirm someone has read and understood a policy or handbook.
- Full and Final SettlementA no-dues declaration and settlement statement for a leaving employee.
Employment terms, notice periods and settlement rules depend on the contract, the company policy and applicable law. Our templates are general starting points. A SignNinja signature is an ordinary electronic signature, not India’s Aadhaar-based eSign. Have your own advisor review your formats. This page is general information, not legal advice.
Questions
Can employees sign from their phone?
Yes. The signing page works on a phone, with no app and no account needed.
Can I send letters to a whole batch at once?
Yes. Save the letter as a Smart Template and use Bulk Send with your list of joiners.
Is this the same as Aadhaar eSign?
No. SignNinja signatures are ordinary electronic signatures with email identity verification and an audit trail. Aadhaar-based eSign through a government-authorized provider is on our roadmap and is not available today.