Help & Support
Common questions about pricing, signing, and how SignNinja works are answered on the pricing page and in the FAQ. For anything else — a question about your account, a document, or something that doesn’t look right — reach out directly and a real person will respond.
Sending
How do I send a document for signature?
- Click Create sign request.
- Upload a PDF, or choose one you have used before. The title fills in from the file name; change it if you like.
- Add the people who need to sign. Use Add myself if you are signing too, or Send as CC for someone who only needs a copy.
- Drag fields onto the document for each signer: Signature, Initials, Date signed, Text, Checkbox, Name or Email.
- Click Send and confirm. Everyone gets an email with their own signing link.
Can people sign in a particular order?
Yes. On the recipients step, with two or more signers, choose “Sign in order” and use the arrows to arrange them. Each person is invited only after the one before has signed. The default, “Anyone can sign first”, invites everyone at once.
I send the same document often. Can I save it?
Yes, as a Smart Template (Pro plan and above). Upload the document once, place its fields against roles such as “Employee” or “Client”, and from then on sending it only takes entering names and emails.
Someone hasn’t signed yet. Can I remind them?
Yes (Pro plan and above). In Documents, open the ⋮ menu on the sign request and choose Send reminder, or use the reminder button next to the person on the sign request’s page.
I need to change something after sending.
Open the ⋮ menu and choose Edit. This revokes the current sign request (its links stop working) and gives you an editable copy to send again. To send the same document again without revoking the first, choose Duplicate instead.
Signing
Do the people I send to need a SignNinja account?
No. They open the link in their email, agree to sign electronically, and sign. If your organization requires it, they are also asked for a one-time code sent to their email first.
How does a signer create their signature?
They can type their name, draw with a mouse or finger, or upload an image of their signature.
After signing
Where is the signed document?
Everyone receives the completed document by email. You can also open it from Documents and click Download signed PDF. The evidence package (.zip), with the audit trail and signing certificate, is linked at the bottom of the same page.
How can someone check a signed PDF hasn’t been changed?
Anyone can upload it on the Verify page. It is checked against the fingerprint recorded when signing finished; a single changed byte means it no longer matches.
Account
Which time zone are times shown in?
Your device’s, automatically, with the zone named next to every time (for example “IST” or “EDT”). To use a different one, go to My profile → Preferences.
How do plans and limits work?
The Free plan includes 3 sign requests a month for your whole organization, free forever. Paid plans raise or remove the limit. Allowances reset on the 1st of each month. To change plan, email us for now.
Still stuck?
A real person will reply.
hello@signninja.io